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Learning Your Steps to Success with a Clean Workspace

5S came from Japanese words that describe the steps in organizing a workspace. This five-step process focuses on keeping the workspace organized and clean to make it easier for the employees to work without obstruction. Your company must know what are the 5S to comply and apply it to your company.


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Sort is the English equivalent of the Japanese Word Seiri. Sorting means you need to keep only the necessary things in your workplace. Determine which items are often used to those that are not useful at all and get rid of things you don’t need. If you are having a hard time to decide, ask yourself these questions:

Where do I use this item?

Do I use this item regularly?

How frequently do I use this thing?

Does it really need to be placed here?

If your answers to this are mostly negative, then get rid of the item to make more workspace for yourself. You can always give them to another department or people who most likely need the item more, recycle it or put it in the storage.


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Seiton in its English equivalent is Straighten which may also mean to set an order. This can be done, after sorting out your items. Once your workspace is clutter free, you can now start to put everything in place and in an orderly manner.

Decide how you will put things in order. Identify and allocate materials for their specific use and put them together. Identify the arrangements and set some rules to follow to keep the order.


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This stands for Shine in English. This stage focuses on cleaning up the work area which includes sweeping, mopping, dusting, and wiping down surfaces. These steps aim to create a clean workspace to identify problems such as leaks, spills, excess, damage and the likes.

Seiso is important to know the problems that may arise in the work area so people can plan ahead and prevent the breakdown of equipment and materials that help in the efficiency of a company.


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Which mean Standardize, is a step where you set standards for a clean, neat, orderly and well-maintained workplace. Set rules and standards and make employees follow them to maintain the cleanliness. Create a process on maintaining the standards and assign task and responsibilities to people that may help in implementing the standards.


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Sustain is the English word for it. Once you implemented all the 5S, you now need to sustain it. Which means the people continue working in their clean environment without degrading it. The employees should keep in mind that they need to maintain a clean workplace that was established by following the standards set.

Everyone should stick to the rules set and make it a habit to follow it to achieve Kaizen, a Japanese word which means continuous improvement.

This may be a long process but it is helpful in the long run. Understanding why 5S should be implemented will help you keep your workplace a clean environment is more than just sweeping the floors and keeping it dust free. This also needs a process and order to help you achieve a more organized office space that will eventually help your company to success.

Many companies implement the process of 5S which originated from Japan. 5S is a step process that focuses on cleaning your workplace. It literally stands to five Japanese words that stand with the letter S. The Seiri, Seiton, Seiso, Seiketsu, and Shitsuke are the words that compose 5S, each word has their equivalent in English.

Seiri is equivalent to sort, Seiton is to Straighten, Seiso is Shine in English, Seiketsu stands for Standardize, and Shitsuke is Sustain on its English Equivalent. Each word plays an important role in the whole process.

Implementing 5S in your company makes it easier for you to detect any problems and provide a possible solution as much as possible.

understanding commercial cleaning 820x510 - Understanding Commercial Cleaning for your office

Understanding Commercial Cleaning for your office

Tidying up your office may look easy but it’s not enough to make your office clean. A day-to-day cleaning or domestic cleaning is only for a short term, you may keep on doing it daily to keep your workspace clutter-free but there are instances that you might need professional services.

Commercial cleaning is usually done in a larger area commonly in office spaces, building, malls and buildings.  Some company has their in-house commercial cleaners but most businesses hire professional commercial cleaners instead.

Since this technique of cleaning is on a bigger scale, there are people who do business out of it. Nowadays, there are numerous Commercial Cleaning Companies that offer their cleaning services to other companies.

Commercial Cleaners use huge vacuum cleaners, floor polishers, and other devices are made for more effective cleaning in larger and wider areas. The scope of work of commercial cleaners includes all internal, general and routine cleaning. They clean floors, internal walls, ceilings, fixtures, windows, bathrooms, and other facilities.

Tasks like mopping, sweeping the floor, and carpet cleaning are performed differently by commercial cleaners, and they follow certain standards for thorough cleaning unlike what people usually do.

Commercial Cleaning services tend to operate during after office hours because they are cleaning commercial spaces when they aren’t being used. They also follow different standards and safety procedures from their client company. In addition, some client companies may require them to supply consumables such as toilet papers, liquid soaps, sanitizer etc.

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Pros and Cons of Hiring Commercial Cleaning Professional

In summary here are the pros and cons of hiring a commercial cleaner for your office:


Well-trained personnel

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Commercial Cleaning companies hire people who are well-trained and knowledgeable with their tasks thus you can ensure that the person they send you to your office can do their job efficiently.

Process and System

Commercial Cleaning companies follow different process and standards for their cleaning needs. You can guarantee that they can clean your office perfectly with proper processes that they follow. They can also adjust to the standards that your company wants.


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The equipment used by these companies are reliable and has high quality, this is to ensure that they can give the best service for their clients provided that they clean each area of your building can be cleaned thoroughly.

When it comes to heavy cleaning especially with floorings commercial cleaners have more knowledge on it. Be knowledgeable on Experts Tips on How to Take Care of Your Flooring.



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Everything costs money nowadays, If you are a small company, hiring a commercial cleaner might be expensive for you.

Trust Issues

Even though you know that the cleaners who are sent to you to clean your office are from a trusted company, you are still letting a stranger into your company and you need to be extra cautious with your belongings and what they do.

Cleaning is a very important task, but many overlook this task as just a simple house chore related activity where you can simply sweep the floor, remove dust, mop the floor etc. but you can’t neglect this task in a business because there are a lot of things to consider and maintain in doing business. Just make sure you are dealing with the right commercial cleaning company that would not scam you.

Your office is a shelter not only for you but for your workers whether you have it cleaned yourself or hire someone to do it. Learn Simple Ways to Keep Your Work Space Clean and be aware of some things to keep it clean and conducive for work.

Commercial cleaning differs a lot from what cleaning people usually do, and you cannot rely on your usual cleaning routine especially when you have a business. Thus, commercial cleaning companies offer their services to help people clean their offices and buildings thoroughly.

Hiring professionals may help you a lot with their systems and equipment used, they are more well-trained to deal with this matter but it comes with disadvantages too as you may encounter problems dealing with cleaners you hired and it may be costly too. Knowing where to hire commercial cleaners is important.

Consider some things before hiring cleaners such as the costs, the services they offer, the background of the cleaner and others. You should take note of what are the pros and cons of hiring them.


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Things to remember to help you succeed through cleanliness

No one likes a messy work environment, no matter what position you have in your office whether you are an employee or the boss. Cleanliness might be a simple thing and often overlooked by companies, but it is essential and contributes a huge impact on one’s success. Here’s why:

A Clean office leaves a good impression

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A clean and organized workplace gives a positive impression not just to your employees but also to your potential clients. Cleanliness reflects the company and the people itself. A dirty office might reflect on your lack of professionalism and compassion for your company and employees. No person would want to invest in a company like that, so keep your office clean and take not of important areas such as the reception area.

A Clean office promotes a relaxed and productive atmosphere.

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Having a messy environment promotes stress and loss of concentration to work because the physical appearance of the office influences your employees. With an unorganized workspace, you will be easily destructed of the clutter that surrounds you. Encourage employees to clean their place by giving free trash bins around the workplace. Ensure that your office is well maintained and cleaned regularly, with this your employee would be happier and can work more productively.

A Clean office has happier employees

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Most employees think of their workplace as their second home. Thus, you need to focus on keeping it neat and clean. By keeping and maintaining a clean workspace for employees you are allowing them to be more productive, motivated to work and happy.

A Clean office is people oriented

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No employers want their employee sick. A dirty office can make your employees feel ill with the germs and viruses surrounding them. Keeping your office dust free and mess free may avoid these instances as cleanliness promotes a healthier work environment. Keep the workplace free from dirt and sanitize regularly.

A Clean office can cost saving

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Companies can save on cleaning expenses and repairs, which may cause a problem in the future if their office space is not properly taken care of.

There are a lot of factors related to cleanliness that contributes to the success of one’s company. Aside from cleanliness also ensure safety and security of the workplace for the sake of yourself and employees too. There are certain safety procedures that need to be followed in the workplace.

Use of disinfectants in the workplace

Disinfectants are very important because it avoids spreading of germs and viruses from one person to another. Similarly, in the workplace, there are passing of items from one employee to another. Even it is not flu season, it is important to keep disinfectant readily available for employees use, this may lessen the spread of viruses and germs among employees.

Use of Eco-friendly Products

Eco-friendly products not just helps in conserving the environment but also not harmful to human health. There are several types of organic products that can be used for cleaning, make sure to know it uses and how to keep it properly.

Use of Air Filtering

Sanitizing using disinfectants and sanitizer is not enough to control the spread of viruses most especially from airborne diseases. Better ventilation in your office promotes air filtering that can avoid the spread of these viruses that can make you and your employees fall into sickness. Having good ventilation may also increase the productivity of your workers.

A clean, organized, and safe workplace is what everyone dream to have. It may be a simple thing for others and might be overlooked by business owners but it contributes much to one’s success, by learning how cleanliness affects your company’s success you will understand it better.

There are several reasons that contribute to the productivity of an employee but nothing contributes to it as much as the healthy environment he or she encounters every day.  Cleanliness might be a simple thing and often overlooked by companies, but it is essential and contributes a huge impact on one’s success.

A clean environment gives a positive impact on your work as they work on an environment that creates a positive atmosphere to its cleanliness. It makes employees happier and healthier because cleanliness keeps them away for viruses that can make them sick and miss work. Thus, a clean, organized, and safe workplace is what everyone dream to have.